Employees

To start working together in Yandex 360 for Business, add employees to your company.

If the company has a connected domain, you can create accounts manually or upload them as a list. You can manage your company domain accounts: set account passwords, change personal data of employees, block accounts, add and delete email aliases.

If you don't have a domain, you can add users who have personal Yandex accounts. To do this, send each user an invitation link. The only thing you can do with invited accounts is delete them, such as when an employee leaves the company.

How to add employees

Create accounts manually

This method works well for small companies with a connected domain. Follow it to quickly create accounts one by one. How to create an account manually

Upload a list of employees

If you need to add a large number of domain accounts for the company, you can download the CSV file template, populate it with employee data, and then upload it. You can add up to 20,000 employees this way. How to upload a list

Invite employees

You can invite users to join your company with their Yandex accounts. There's no need to connect a mail domain for this. You can't edit or block the accounts of invited employees. You can only remove them, such as when an employee leaves the company. How to invite users

For invited employees, you can set up single sign-on access to Yandex 360 services. This way, they won't have to remember a new username and password. How to set up SSO

How to find an employee and view their data

Open the page Users and enter the first name, last name, or email address of the employee in the search box.

To view information about the employee, click the row with their name. The employee's card will open. There you can view:

• Employee's contact and personal information.

• Departments and groups the employee belongs to.

• Amount of employee's Yandex Disk space and add-ons to the plan. Types of add-ons

How to edit employee data

You can edit the data of employees who have accounts on the company domain. Follow these steps:

1. Open the company account.

2. In the left menu, select Users → Employees.

3. Hover over the line with the employee's name, click the icon , and select Edit.

   You can change any data except the username. Some data of employees with accounts on the company domain, such as their public name, can only be changed via the API. How to do this

4. Click Save.

How to change an employee's account password

You can change passwords for employees with accounts on the company domain. Follow these steps:

1. Open the company account.

2. In the left menu, select Users → Employees.

3. Hover over the line with the employee's name, click the icon , and select Change password.

4. . The password must be at least 8 characters long, contain Latin letters, numbers, and symbols. The option Employee needs to change their password upon first login is enabled by default: you set a temporary password, and the employee must change it to a permanent one at first login. You can disable the option, if necessary.

5. Enter the password once again and click Save.

Send the employee their new password and ask them to:

1. Follow the link id.yandex.ru and log in to their account with the new password.
2. Accept the terms of use of Yandex services.
3. Open the Security section, link a phone number, set a new security question, and configure logging in with a password and one-time password. How to do this

How to delete an employee account

To delete an employee:

1. Open the company account.

2. In the left menu, select Users → Employees.

3. Select the line with the employee's name, click the icon , and select Remove user.

How to block or unblock an employee

You can block an employee with an account on the company domain. For example, if their data was compromised by attackers.

After you block an employee, they won't be able to use Yandex Mail and other services connected to the company, but all information associated with their account is retained. The employee can continue using the services after you unblock them.

To block or unblock an employee:

1. Open the company account.

2. In the left menu, select Users → Employees.

3. Hover over the line with the employee's name, click the icon , and select Block or
   Unblock.

How to open the list of blocked employees

To open the list of blocked employees:

1. Open the company account.

2. In the left menu, select Users → Employees.

3. Enable the option Blocked employees only.

How does Yandex Mail work after an employee is blocked

A blocked employee can't read, send, or manage messages in their mailbox.

If email forwarding was set up to the employee's address, it will continue to work. To disable forwarding, log in to the blocked user's mailbox or use the API. How to disable forwarding via API

If an employee had access to a delegated mailbox, it won't be disabled after the employee is blocked. To disable access to a delegated mailbox in the company's account, follow the instructions from the administrator's guide or use the API. How to disable delegation via API

A group of employees from different departments working on the same task or project. How to set up groups

Structural units of your organization: departments, divisions, units, and so on. How to set up departments

Single Sign-On (SSO), or single sign-on technology, is an authentication method that allows users to use one set of credentials to log in to multiple apps. This solution facilitates centralized management of employee access and ensures data security.

Company name on the internet. For example, for Yandex it's yandex.com. You can create mailboxes for employees with addresses like login@example.com on the domain. How to set up domains

All your domains except the primary one. Once you link an alias domain, the employee will have an additional address linked to their mailbox on the primary domain. Mailbox aliases

Yandex ID is an account that can be used to log in to multiple Yandex services.

The display name of the employee account. It can be their real name or nickname.