Employees

You can perform various actions with employee accounts in Yandex 360 for Business: add new accounts, delete accounts if you no longer need them, search for employees and view their cards, edit and block accounts hosted on your company's mail domain.

Add

To start working together in Yandex 360 for Business, add employees to your company. To do this, you can use one of the following methods.

Create accounts manually

If your company has a linked domain, you can add new accounts in Users → Employees. In that case, accounts are created on your domain.

You can perform the following actions with these accounts:

• Edit employee details, for example, delete or add mailbox aliases.

• Import emails from your employee mailboxes on other servers.

• Move departments within the company.

For more information on how to create a domain account manually, see Create an account.

After you create accounts on the company's domain, you won't be able to set up single sign-on (SSO).

Invite employees

You can invite users to join your company with their Yandex accounts. To do this, you don't need to link a mail domain. You can't edit and block the accounts of invited employees. You can only view them and remove them from the company. For more information on how to invite employees to your company, see Invite users.

Upload a list of employees

You can download a CSV file template, fill in the employee data and upload it. This is useful if you need to add a large number of accounts. For more information on how to do this, see Upload a list.

Enable single sign-on (SSO)

The SAML 2.0-based single sign-on (SSO) technology helps to organize access to Yandex 360 services through your access management system (for example, Active Directory or Keycloak). This way, employees don't have to remember a new username and password, and you don't have to create separate accounts for them in Yandex 360 for Business. To enable single sign-on (SSO) for your company, make sure that it has no employee accounts created on the company's domain.

Search

You can quickly find employees using the search bar in Users → Employees. Just enter the person's first or last name, or their email address.

Select a user from the list to open their card. The card displays:

• Employee's contact and personal information.

• Departments and groups that they belong to.

• Amount of free space on their Yandex Disk. In the employee card, you can add additional disk space.

Change

To change a user account on your domain:

1. Log in to the organization's admin account.

2. Go to the Employees page.

3. Hover over the employee, click , and select an action:

   • Edit to edit any data of an employee, except their login.

   • Change password to set a new password for the employee. The employee will then need to log in to their account again on all devices and accept the Terms of Use of Yandex services.

   Note

   After changing the password, the following settings will reset in the user's Yandex ID account:

   • Security question.

   • Phone number.

   • Two-factor authentication.

Some data of users with a domain email, such as an employee's public name, can only be changed via the API.

Delete

To remove an employee:

1. Log in to the organization's admin account.

2. Go to the Employees page.

3. Select an employee, click and select Remove.

Block or unblock

After you block an employee, they won't be able to use Yandex Mail and other services connected to the company, but all information associated with their account is retained.

To block or unblock an employee:

1. Log in to the organization's admin account.

2. Go to the Employees page.

3. Hover over a user, click , and select Block or
   Unblock.

You can also remove an employee from departments and groups.

A group of employees from different departments working on the same task or project. How to set up groups

Structural units of your organization: departments, divisions, units, and so on. How to set up departments