Offices and meeting rooms

You can add up to 10 offices for one organization.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the Offices tab, click Add in the center of the screen if you are adding your first office, or in the upper-right part of the screen if your company already has offices.

4. In the window that opens, enter:

   • Office name (required).

   • City where the office is located.

   • Address.

5. Click Save.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the Offices tab, select an office, click , and select Edit.

4. In the Edit office window, make the necessary changes and click Save.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the Offices tab, select an office, click , and select Delete.

You can add up to 100 meeting rooms for one organization.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the Conference rooms tab, click Add in the center of the screen if you are adding your first conference room, or in the upper-right part of the screen if your company already has conference rooms.

4. In the window that opens, enter:

   • Name.

   • Username. It determines the email address of the meeting room, which will look like this: username@primary-organization-domain.com). You can use this email address to book meetings in email clients and applications synced with Yandex Calendar via the CalDAV protocol. You'll also receive CalDAV booking notification emails from this address.

   • Office where the meeting room is located (required). The office is selected from the list of previously created offices.

   • Floor.

   • Capacity.

   • Description. An optional field that can be left blank.

5. To let the employees book a meeting room, enable the option This meeting room is available for booking.

6. Click Save.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the meeting rooms tab, select a meeting room, click , and select Edit.

4. In the Edit meeting room window, make the necessary changes and click Save.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the Meeting rooms tab, select a meeting room, click , and select Delete.

   After this, it won't be possible to book the meeting room for new meetings.

Any employee with an account on the organization's domain can book a meeting room:

• In Yandex Calendar.

• In email clients or calendar applications synced with your Yandex Calendar via the CalDAV protocol. How to set up syncing

  To book a meeting room, add its email address to the list of mandatory participants. You can get the meeting room's address from a company's administrator.

  If the meeting room is available, you'll receive an email confirming that the meeting invitation has been accepted. If the meeting room is unavailable, you'll receive a cancellation email, and the meeting room will be removed from the list of participants. You can opt out of receiving such emails following the instruction. Note that if you do that, you won't know whether your booking was successful or not.

The owner of the organization can create and edit meeting rooms on the "Offices and meeting rooms" page, but can't book them.