Offices and meeting rooms

If your organization's offices have special rooms for work meetings (meeting rooms), add them to Yandex 360 for Business so that employees can book the meeting rooms directly when creating an event in the calendar.

Each meeting room is linked to a specific office. If an organization has several branches in different cities or offices in different buildings, it's more convenient for employees to first specify the desired office and then choose from available meeting rooms.

If colleagues from different offices are participating in the meeting, you can book several meeting rooms simultaneously.

Booking a meeting room is available to any employee with an account on the organization's domain, as well as to employees of an organization that's part of the federation.

How to add an office and meeting rooms

To add meeting rooms, first add at least one office.

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. On the Offices tab, click Add. If the list already has offices, the button will be in the top-right corner. If you're adding the first office, it will be in the center of the screen.

4. Specify the name of the office, the city it is located in, and the address.

5. Click Save.

Now you can add a meeting room:

1. Go to the Meeting rooms tab and click Add. If the list already has meeting rooms, the button will be in the top-right corner. If you're adding the first room, it will be in the center of the screen.

2. Specify the name of the meeting room, username, office, floor, and capacity. These fields are mandatory. You can leave the Description field empty.

3. Enable the option This meeting room is available for booking if you want employees to be able to add it to meetings.

4. Click Save.

You can add up to 50 offices and 1000 meeting rooms for one organization.

How to edit data

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. Select the tab and hover over the office or meeting room you want to edit.

4. Click the icon and select Edit.

5. Make changes and click Save.

How to delete an office or meeting rooms

1. Log in to the organization's admin account.

2. Open the Offices and meeting rooms page.

3. Select the tab and hover over the office or meeting room you want to delete.

4. Click the icon and select Delete.

5. Confirm the action.

How employees can book a meeting room from third-party programs

If an employee uses an email program or calendar application that synchronizes with Yandex Calendar via the CalDAV protocol, send them the meeting room email address in the format username@primary-organization-domain.ru. How to set up such a synchronization

With an organization owner's account, you can create and edit meeting rooms, but you can't book them. To book, go to the account on the organization's domain.

How to create an event and book a meeting room in Yandex Calendar