Microsoft Outlook
You can work with Yandex Mail using Microsoft Outlook.
Step 1. Configure your mailbox
- Go to Email clients in the Yandex Mail settings.
- Make sure you've enabled the options Use a mail client to retrieve your Yandex mail → From the imap.yandex.com server via IMAP and App passwords and OAuth tokens.
- Save your changes.
Note
If you want the emails to be kept for some time after they are deleted in the mail client, select Don't automatically delete emails marked as deleted in IMAP. Please note that they will be permanently deleted from the mailbox immediately after restarting the mail client.
Step 2. Create an app password
- Open the App passwords page in your Yandex ID.
- Under Create an app password, click
in Email address. - Come up with a password name. For example, you may enter the name of the app you're creating the password for. The password will be displayed in the list under this name.
- Tap Next. The app password will be displayed in a pop-up window.
Limitation
You can only see the created password once. If you entered it incorrectly and closed the window, delete the current password and create a new one.
Step 3. Configure IMAP-based client
-
Launch the program. Enter your email address, select Advanced options → Let me set up my account manually and click Connect.
-
Enter the app password that you created for Yandex Mail. Click Enable.
-
Select IMAP.
-
Set the following account settings:
Incoming mail:
- Server:
imap.yandex.com(orimap.ya.ruif you're not in Russia). - Port:
993.
Outgoing mail:
- Server:
smtp.yandex.com. - Port:
465.
Leave default values for other parameters and click Next to test the account settings. If all the settings are correct and confirmed, click Finish. If not, make sure that all the details are entered properly.
- Server:
Changing the server settings
After the initial setup, you may need to change the previously entered data or perform a more precise server configuration. Just follow these steps:
-
Open Control panel on your device and go to User accounts. Open Mail (Microsoft Outlook 2016).
-
In the window that opens, select an account or click Add to create a new configuration.
-
Select Manual setup or additional server types and click Next.
-
Select POP or IMAP and click Next.
-
Set the following account settings:
- Name: Your name (for example, "Alice Carroll").
- Email address: Your Yandex email address (for example, "alice.the.girl@yandex.com").
- Type of account:
IMAP. - Incoming mail server:
imap.yandex.com(orimap.ya.ruif you're not in Russia). - Outgoing mail server (SMTP):
smtp.yandex.com. - User — your Yandex username
- Password: The app password you created for Yandex Mail.
Alert
If you're setting up email handling for a mailbox like "username@yandex.com", the part before the @ sign in the address is the username.
Leave default values for other parameters and click Other settings.
-
Go to the Outgoing mail server tab, enable the SMTP server requires authentication checkbox, and select the Same as incoming mail server value.
-
Go to the Advanced tab. For the Use the following type of encrypted connection option, select SSL for the IMAP and SMTP servers. Set the following parameters:
- IMAP server:
993. - SMTP server:
465.
Leave default values for other parameters and click OK.
- IMAP server:
-
To finish account configuration, click Next in the Add a new account window to test the account settings. If all the settings are correct and confirmed, click Finish. If not, make sure that all the details are entered properly.
-
Launch the program and click Next in the welcome screen.
-
In the Account setup window, leave Yes as the default value and click Next.
If you already have an Outlook account and want to add another one, click File → Info → Add account.
-
Select Manual setup or additional server types and click Next.
-
Select POP or IMAP and click Next.
-
Set the following account settings:
- Name: Your name (for example, "Alice Carroll").
- Email address: Your Yandex email address (for example, "alice.the.girl@yandex.com").
- Type of account:
IMAP. - Incoming mail server:
imap.yandex.com(orimap.ya.ruif you're not in Russia). - Outgoing mail server (SMTP):
smtp.yandex.com. - User — your Yandex username
- Password: The app password you created for Yandex Mail.
Alert
If you're setting up email handling for a mailbox like "username@yandex.com", the part before the @ sign in the address is the username.
Leave default values for other parameters and click Other settings.
-
Go to the Outgoing mail server tab, enable the SMTP server requires authentication checkbox, and select the Same as incoming mail server value.
-
Go to the Advanced tab. For the Use the following type of encrypted connection option, select SSL for the IMAP and SMTP servers. Set the following parameters:
- IMAP server:
993. - SMTP server:
465.
Leave default values for other parameters and click OK.
- IMAP server:
-
To finish account configuration, click Next in the Add a new account window to test the account settings. If all the settings are correct and confirmed, click Finish. If not, make sure that all the details are entered properly.
-
Launch the program and click Next in the welcome screen.
-
In the Account setup window, leave Yes as the default value and click Next.
If you already have an Outlook account and want to add another one, click File → Info → Add account.
-
Select Manual setup or additional server types and click Next.
-
Select POP or IMAP and click Next.
-
Set the following account settings:
- Name: Your name (for example, "Alice Carroll").
- Email address: Your Yandex email address (for example, "alice.the.girl@yandex.com").
- Type of account:
IMAP. - Incoming mail server:
imap.yandex.com(orimap.ya.ruif you're not in Russia). - Outgoing mail server (SMTP):
smtp.yandex.com. - User — your Yandex username
- Password: The app password you created for Yandex Mail.
Alert
If you're setting up email handling for a mailbox like "username@yandex.com", the part before the @ sign in the address is the username.
Leave default values for other parameters and click Other settings.
-
Go to the Outgoing mail server tab, enable the SMTP server requires authentication checkbox, and select the Same as incoming mail server value.
-
Go to the Advanced tab. For the Use the following type of encrypted connection option, select SSL for the IMAP and SMTP servers. Set the following parameters:
- IMAP server:
993. - SMTP server:
465.
Leave default values for other parameters and click OK.
- IMAP server:
-
To finish account configuration, click Next in the Add a new account window to test the account settings. If all the settings are correct and confirmed, click Finish. If not, make sure that all the details are entered properly.
-
Launch the program and click Next in the welcome screen.
-
In the Account setup window, leave Yes as the default value and click Next.
If you already have an Outlook account and want to add another one, click File → Info → Add account.
-
Select Manual setup or additional server types and click Next.
-
Leave the default value for Internet email and click Next.
-
Set the following account settings:
- Name: Your name (for example, "Alice Carroll").
- Email address: Your Yandex email address (for example, "alice.the.girl@yandex.com").
- Type of account:
IMAP. - Incoming mail server:
imap.yandex.com(orimap.ya.ruif you're not in Russia). - Outgoing mail server (SMTP):
smtp.yandex.com. - User — your Yandex username
- Password: The app password you created for Yandex Mail.
Alert
If you're setting up email handling for a mailbox like "username@yandex.com", the part before the @ sign in the address is the username.
Leave default values for other parameters and click Other settings.
-
Go to the Outgoing mail server tab, enable the SMTP server requires authentication checkbox, and select the Same as incoming mail server value.
-
Go to the Advanced tab. For the Use the following type of encrypted connection option, select SSL for the IMAP and SMTP servers. Set the following parameters:
- IMAP server:
993. - SMTP server:
465.
Leave default values for other parameters and click OK.
- IMAP server:
-
To finish account configuration, click Next in the Add a new account window to test the account settings. If all the settings are correct and confirmed, click Finish. If not, make sure that all the details are entered properly.
-
Synchronize the newly created account with the server to obtain a list of folders.
-
Go to File → Account settings, select an account in the Email tab, and click Change.
-
Click Other settings and go to the Sent tab.
-
Set the field Save the sent items in the following folder on the server and choose the Sent folder.
Step 4. Sync contacts
To use the Yandex Mail address book when you send emails from your email client, sync contacts using the CardDAV protocol.
Troubleshooting Microsoft Outlook issues
Using this step-by-step guide, you'll be able to resolve issues with Yandex Mail and the email client.
Warning
If you create a subfolder in Inbox within your email client, it may cause issues when you move folders or otherwise modify items. To fix the issues, run the email client and place the subfolder one level above, for example, next to Inbox.
Select a problem:
Which message is it?
Try logging in on the Yandex Mail website with the same login and password that you use in the email client. Enter your username and password manually without using auto-fill.
Note
If you're using an app password to log in, make sure that the options Use a mail client to retrieve your Yandex mail → From the imap.yandex.com server via IMAP and App passwords and OAuth tokens are enabled in the Yandex Mail settings.
Were you able to log in?
It means the problem occurred because you didn't accept the User Agreement for Yandex Services. It is accepted automatically when you log in to Yandex Mail for the first time.
If you are a part of a company and all the mailboxes with this domain experience this problem, you need to log in to Yandex Mail for each of them. There is no way to do it automatically for all mailboxes at once, because each Yandex Mail user must accept the User Agreement themselves.
Go to Email clients in the Yandex Mail settings. Make sure that the From the imap.yandex.com server via IMAP option is selected and the correct authorization method is specified.
Note
We can't guarantee correct interaction with your email client over a POP3 connection. The developers no longer work on updates for the POP3 protocol.
The protocol is enabled, but the error persists
Make sure your email client settings are configured as follows:
Incoming mail
-
-
Mail server address:
imap.yandex.com(orimap.ya.ruif you're not in Russia). -
Connection security:
SSL. -
Port:
993.
-
Outgoing mail
-
-
Mail server address:
smtp.yandex.com. -
Connection security:
SSL. -
Port:
465. If the email client initiates a connection without encryption, port587is used.
-
Open Yandex Mail and go to Settings → Email clients. Make sure you have the From the imap.yandex.com server via IMAP and App passwords and OAuth tokens options selected.
See Data in transit encryption for more details on checking server settings in different mail clients.
If you were unable to log in, the login and password you entered may have been incorrect.
If you see a message that says “Authentication required”, “Sender address rejected: Access denied” or “Send auth command first”, authorization for the Yandex SMTP server is disabled in the mail client settings. Make sure that the Check user authentication (for Outlook Express) or SMTP authentication (for The Bat!) is enabled.
Also try logging in to Yandex Mail with the same login and password you use in the email client.
Note
If you're using an app password to log in, make sure that the options Use a mail client to retrieve your Yandex mail → From the imap.yandex.com server via IMAP and App passwords and OAuth tokens are enabled in the Yandex Mail settings.
If you logged in successfully and no error message appeared, this means the problem occurred because you didn't accept the User Agreement for Yandex Services. It is accepted automatically when you log in to the Yandex Mail web interface for the first time.
If you are a part of a company and all the mailboxes with this domain experience this problem, you need to log in to the web interface for each of them. There is no way to do it automatically for all mailboxes at once, because each Yandex Mail user must accept the User Agreement themselves.
The message "Sender address rejected: not owned by auth user" means that the address in the From field doesn't match the address you specified in the email client settings for SMTP authentication. Correct the address and re-send the email.
Also try logging in to Yandex Mail with the same login and password you use in the email client.
Note
If you're using an app password to log in, make sure that the options Use a mail client to retrieve your Yandex mail → From the imap.yandex.com server via IMAP and App passwords and OAuth tokens are enabled in the Yandex Mail settings.
If you logged in successfully and no error message appeared, this means the problem occurred because you didn't accept the User Agreement for Yandex Services. It is accepted automatically when you log in to the Yandex Mail web interface for the first time.
If you are a part of a company and all the mailboxes with this domain experience this problem, you need to log in to the web interface for each of them. There is no way to do it automatically for all mailboxes at once, because each Yandex Mail user must accept the User Agreement themselves.
If you receive the message “Username failure or POP3 disabled”, the mail program cannot access the mailbox over POP3. Make sure your email account password is correct and the POP3 protocol is enabled in the settings under Email clients.
Also try logging in to Yandex Mail with the same login and password you use in the email client.
If you logged in successfully and no error message appeared, this means the problem occurred because you didn't accept the User Agreement for Yandex Services. It is accepted automatically when you log in to the Yandex Mail web interface for the first time.
If you are a part of a company and all the mailboxes with this domain experience this problem, you need to log in to the web interface for each of them. There is no way to do it automatically for all mailboxes at once, because each Yandex Mail user must accept the User Agreement themselves.
Note
We can't guarantee correct interaction with your email client over a POP3 connection. The developers no longer work on updates for the POP3 protocol.
If you receive the “Message rejected under suspicion of SPAM” error, this means that Yandex Mail recognized the contents of your email as spam. To resolve the problem, go to Yandex Mail and send a test email. This shows the system that messages are not being sent by a robot.
Please check your computer for viruses with free anti-virus programs such as CureIt! from Dr. Web or Virus Removal Tool from “Kaspersky Lab”.
For more information, see I got the message "Email can't be sent, because it appears to be spam".
If you receive the message "Bad address mailbox syntax", check the address in the From field. Correct the address and re-send the email.
-
Make sure your email client and your computer's internet connection are set up correctly.
-
If you use an anti-virus program, firewall, or proxy server, disable them and see if the problem persists.
-
Enter your valid personal details in Yandex ID and link your phone number to your account. It may be that our security system considers your account suspicious and blocked the mailbox. This usually happens if you don't link a phone number to your mailbox or enter a fake name in Yandex ID. It usually takes a couple of hours to have your account unblocked.
-
Also try logging in to Yandex Mail with the same login and password you use in the email client.
Note
If you're using an app password to log in, make sure that the options Use a mail client to retrieve your Yandex mail → From the imap.yandex.com server via IMAP and App passwords and OAuth tokens are enabled in the Yandex Mail settings.
If you logged in successfully and no error message appeared, this means the problem occurred because you didn't accept the User Agreement for Yandex Services. It is accepted automatically when you log in to the Yandex Mail web interface for the first time.
If you are a part of a company and all the mailboxes with this domain experience this problem, you need to log in to the web interface for each of them. There is no way to do it automatically for all mailboxes at once, because each Yandex Mail user must accept the User Agreement themselves.
-
"Bad address mailbox syntax". Check the sender address in the From field. If the address is incorrect, you'll see the error:
Read our step-by-step email search instructions. Before you start working, open Yandex Mail in a new tab.
Select a problem:
If the emails are not in the folder where they should be, they probably ended up in another folder, such as Trash or Spam. Try searching for these messages across all folders by sender name or email address, message content, or subject.
Alert
Emails are stored in the Trash folder for 30 days, and in the Spam folder for 10 days. Afterwards, they are permanently removed from the Yandex servers.
Did you find the messages?
You can recover emails:
1. Go to the folder where you found the email.
2. Select the messages you want want to restore.
3. Click the To folder button.
4. Choose the folder where you want to move the selected messages, like Inbox.
If you couldn't find the emails manually or using the search tool, this means they can't be restored as they have been permanently removed from the Yandex Mail servers.
If the new messages don't appear in your Inbox, they probably ended up in another folder, such as Trash or Spam. Try searching for these messages across all folders by sender name or email address, message content, or subject.
Alert
Emails are stored in the Trash folder for 30 days, and in the Spam folder for 10 days. Afterwards, they are permanently removed from the Yandex servers.
Did you find the messages?
You can recover emails:
1. Go to the folder where you found the email.
2. Select the messages you want want to restore.
3. Click the To folder button.
4. Choose the folder where you want to move the selected messages, like Inbox.
If you found the messages in Trash, Spam, or another folder, they were most likely moved for one of these reasons:
This is a filter that deletes or moves email messages
-
Make sure there are no mail filters that delete incoming messages or move them to other folders. If this is the case, try to disable them temporarily and see if the emails arrive to the Inbox folder.
If there is a filter that you didn't create, it was probably created automatically. This can happen if you move an email to another folder and click Yes when a pop-up asking "Move messages like this into this folder?" appears.
The sender is listed as a disabled subscription
- In Settings, select Manage subscriptions, open the Disabled tab, and check if the sender is listed there. If the subscription is disabled, new emails will end up in Trash. If you want the emails from this sender to appear in your Inbox, select the subscription and click Receive emails from this sender.
If the new messages are still missing, check that you entered your email address correctly on the website you expect to receive email from. Find out if the sender recorded your email address correctly.
Check that the site's or sender's email address isn't blacklisted.
Enter valid personal information in Yandex ID and link your phone number to your account. It may be that our security system considers your account suspicious and blocked the mailbox. This usually happens if you don't link a phone number to your mailbox or enter a fake name in Yandex ID. It usually takes a couple of hours to have your account unblocked.
If you delete emails in your mail client, but they are still in your Yandex Mail folders, it is likely that your mail client uses POP3. Due to certain features of the POP3 protocol, email client mail may not sync correctly with the server. We recommend using the IMAP protocol for Yandex Mail. For details on how to switch between POP3 and IMAP, see Switching from POP3.
If your mail client doesn't display sent email, it probably means that it uses POP3. Due to certain features of the POP3 protocol, email client mail may not sync correctly with the server. We recommend using the IMAP protocol for Yandex Mail. For details on how to switch between POP3 and IMAP, see Switching from POP3.
The report always refers to the cause for non-delivery. To learn about the most common reasons why that happens, see Report on non-delivery to Yandex and Report on non-delivery to another (non-Yandex) address.
If during the activation of SSL-encryption you get errors about an incorrect certificate, make sure that the mail client and the operating system are configured correctly:
- The correct time (without any delays and “dates from the future”) is set on the computer. If the wrong date is set, the system erroneously defines the certificate period as not yet started or already expired.
- All updates of the operating system are installed.
- Checking of the HTTPS-connections is disabled in the settings of your antivirus software To change the settings of your anti-virus software, check the guides for Kaspersky Internet Security and ESET NOD32 Smart Security in the Security certificate errors section.
Add the certificate to the list of trusted certificates manually (Windows)
Alert
If you are not sure that you can install the certificate yourself, contact a specialist.
To add the certificate to the list of trusted certificates:
- Download the certificate. (If the file opens by following the link directly in the browser, press CTRL + S and save the file on the computer; there is no need to copy the text from the file.)
- Open the Start menu.
- Enter
certmgr.mscin the search field and press Enter. - Click on folder Trusted root certification authorities in the program window, in the folder tree.
- Right-click Certificates on the right side of the window and select All tasks → Import.
- Tap Next.
- Click on View and select the earlier downloaded file
CA.pem. Tap Next. - Leave the default settings in the Storage of certificates section and click Next.
- Click Done.
- (Optional) Click Accept in the pop-up dialog.
- In the folder tree, click Trusted root certification authorities → Certificates.
- In the list of certificates (on the right), find the certificate
Certum CA, right-click on it and select Properties. - Go to the General tab.
- Make sure that the option Server authentication is enabled in Allow only the following destinations.
- Click OK.
Adding the root certificate to Linux
The information on adding the root certificate is provided in the instructions Adding CAcert root certificate to Debian/Ubuntu.
Problems with confirmation of the certificate in The Bat!
If there are problems with confirmation of the security certificate in mail client The Bat!, upgrade the software to version 6 or higher. Perform the following actions after the update:
- In the program menu, select Options → S/MIME and TLS.
- Set S/MIME Implementation and TLS certificates to Internal.
- Click OK.
- Try sending an email. If you get a certificate error again, go back to Options → S/MIME and TLS → S/MIME and TLS certificates and set it to Microsoft CryptoAPI.
- Click OK.
Note
You need to switch to this position manually because some versions of The Bat! use Internal implementation and others use Microsoft CryptoAPI.
If after all this the problem still persists, contact the Ritlabs support service.
Reconfiguration of your send script fails
Try to compare your code with the guidelines in the network:
1C software does not support SSL
To support SSL, install additional Stunnel software:
- Download the latest version for Windows (
stunnel-_version_-installer.exe) from https://www.stunnel.org/downloads.html. - Unpack the archive
- Execute file
mailssl.batas administrator. - Disable SSL in the mail client settings and specify the following parameters of the servers:
-
SMTP: server —
localhost, port —25 -
POP3: server —
localhost, port —110 -
IMAP: server —
localhost, port —143
-
If you have changed the mailbox password recently, make sure that you also update the settings in your email client. If the password in the settings is correct, wait a few hours: the email client settings may need time to synchronize with the Yandex server.
Try logging in using the same username and password in the web-interface: enter the authentication data again. If you're asked to enter captcha characters, you can go check a list of possible reasons in Why do I have to enter captcha numbers during authorization?.
Go to Email clients in the Yandex Mail settings. Make sure that the From the imap.yandex.com server via IMAP option is selected and the correct authorization method is specified.
Alert
If you're using Yandex 360 for Business, enter your full mailbox address as your username.
Make sure that the IMAP or POP3 protocol is enabled in the Mail clients section.
Previously, Yandex Mail synced contacts were all placed into a single address book. Now, they're divided into separate books to make finding contacts easier. Legacy address books have been converted to personal ones. Shared organization contacts have been removed from them.
To restore your contacts, remove the legacy address book from your email client and sync your contacts again.