Managing event notifications

Install the app so you don't miss any meetings

In the Yandex Calendar app, you can set up push notifications. Download

When you create or edit an event in Yandex Calendar, this always sends an automatic notification email to you and every invited participant.

You can also configure reminders to notify you and other event participants that the event has already started or is starting soon. In addition to emails, there are other notification types you can use. For example, you can configure sending push notifications to a phone with the Yandex Mail app installed.

Notification emails

A notification email lets the recipient know that they've been added to an event as a participant. An invited participant can accept or decline the invitation right from the email. The notification contains key event information to help the person decide whether they want to participate or not.

Compatibility with other calendar software

The notification email comes with an attached ICS file. This file format provides compatibility between different calendar programs and platforms. Such programs automatically recognize downloaded ICS files and prompt the user to add the contained event information to their calendar.

Event reminders

Reminders about upcoming events can be sent to your Yandex Mail address, to your phone (as SMS messages or push notifications), and to third-party calendar programs synchronized with your Yandex Calendar.

Note

To receive push notifications, make sure that you have the latest version of Yandex Mail installed and have notifications turned on in the phone settings.

You can add reminders for all events in a given calendar globally or set individual reminders for each specific event.

Reminders for all calendar events

Choose where you'd like to configure global reminders:

  1. Open the settings of the calendar you want to add reminders for by hovering over its name in the left panel and clicking .

  2. Under Remind me, click Add one more notification.

  3. Specify how early you want to receive reminders about upcoming events and how they should be delivered:

    • By email to send reminders to your Yandex Mail address.
    • By SMS to send the reminder to the phone number set in your Yandex ID.
    • By CalDAV to send the reminder to third-party calendar programs synchronized with your Yandex Calendar.
    • By app to send a push notification to a phone with Yandex Mail installed.

  4. Enable the option Notify about events that haven't been accepted if you also want to receive reminders for the events that you haven't accepted.

  5. Save the changes.

  1. Tap the calendar icon below the email list.

  2. Tap in the upper-left corner of the screen to open the menu.

  3. Under Calendar settings, select the calendar you want to configure reminders for.

  4. Under Remind me, tap Add one more notification.

  5. Select Custom.

  6. Specify how early you want to receive reminders about upcoming events.

  7. Choose how reminders should be delivered:

    • By email to send reminders to your Yandex Mail address.
    • By SMS to send the reminder to the phone number set in your Yandex ID.
    • By CalDAV to send the reminder to third-party calendar programs synchronized with your Yandex Calendar.
    • By app to send a push notification to a phone with Yandex Mail installed.

  8. Finish creating the notification by tapping in the upper-right corner of the screen.

  9. Enable the option Notify about events that haven't been accepted if you also want to receive reminders for the events that you haven't accepted.

  10. Save the changes.

Reminders for individual events

Choose where you'd like to configure individual reminders:

  1. Start editing an event or create a new one using the full form.

  2. Under Remind me, tap Add one more notification.

  3. Specify how early you want to receive a reminder about the upcoming event and how it should be delivered:

    • By email to send reminders to your Yandex Mail address.
    • By SMS to send the reminder to the phone number set in your Yandex ID.
    • By CalDAV to send the reminder to third-party calendar programs synchronized with your Yandex Calendar.
    • By app to send a push notification to a phone with Yandex Mail installed.

  4. Save the changes.

  1. In the Yandex Mail app, tap the calendar icon below the email list.

  2. Select an event for editing or start creating a new one.

  3. Under Remind me, tap Add one more notification.

  4. Select Custom.

  5. Specify how early you want to receive reminders about upcoming events.

  6. Choose how the reminder should be delivered:

    • By email to send reminders to your Yandex Mail address.
    • By SMS to send the reminder to the phone number set in your Yandex ID.
    • By CalDAV to send the reminder to third-party calendar programs synchronized with your Yandex Calendar.
    • By app to send a push notification to a phone with Yandex Mail installed.

  7. Finish creating the notification by tapping in the upper-right corner of the screen.

  8. Save the event by tapping in the upper-right corner of the screen.

How to turn off Yandex Calendar emails

Yandex Calendar may send three kinds of emails to you:

  • Reminders about upcoming events.
  • Notification emails inviting you to an event or informing you about an event being changed or canceled.
  • Emails about meeting room reservations.

All Yandex Calendar emails go to your Yandex Mail Inbox. If you don't want to receive Yandex Calendar emails, you can turn them off.

Turn off reminders

For all events in a given calendar

You'll stop receiving reminders about new events, but Yandex Calendar will still remind you about those already created.

  1. Open the settings of the calendar you want to turn off reminders for by hovering over its name in the left panel and clicking .

  2. Under Remind me, find the row with the reminder by email that you want to turn off and click next to it.

  1. Tap the calendar icon below the email list.

  2. Tap in the upper-left corner of the screen to open the menu.

  3. Under Calendar settings, select the calendar you want to turn off reminders for.

  4. Under Remind me, find the row with the reminder by email that you want to turn off and tap next to it.

For a specific event

  1. Open an event for editing using the full form.
  2. Under Remind me, find the row with the reminder by email that you want to turn off and tap next to it.
  1. In the Yandex Mail app, tap the calendar icon below the email list.
  2. Select an event for editing.
  3. Under Remind me, find the row with the reminder by email that you want to turn off and tap next to it.

Turn off notification emails

Notification emails inviting you to an event or informing you about an event being changed or canceled can't be turned off entirely, as they may come from other users. These emails are meant to provide up-to-date information about the event status, including the list of participants and detailing who accepted and who didn't accept the invitation. That said, you can save Yandex Calendar notifications to a separate folder.

Configure a filter for event notification emails in Yandex Mail:

  1. Create a personal folder for Yandex Calendar notifications.

  2. Configure a message filter. Here's how:

    • Under If, specify the condition Header'X-Mailer'matchesYandex Calendar.
    • Under Take the following action, select Move to folder and choose the folder you created for notifications.

Turn off emails about meeting room reservation

If you reserve a meeting room in the mail program or calendar application, you'll receive a notification about the reservation status. If the meeting room is available, an email is sent from its address to inform you that the invitation to the meeting has been accepted. If the meeting room is occupied, you receive a rejection. Without such emails, you can't find out whether the chosen meeting room was successfully reserved.

If you still want to turn off these emails:

  1. Click in the upper-right corner to open Yandex Calendar settings.
  2. Disable the Get reservation emails via CalDAV option.

Temporarily turn off all notifications

You can turn off all Yandex Calendar notifications at once for a set period. In this case, the following will be turned off:

You can turn off notifications in the web version of Yandex Calendar:

  1. Click in the upper-right corner to open Yandex Calendar settings.
  2. Go to the Notifications tab.
  3. Under Disable notifications, specify the hours and dates when you don't want to receive notifications from Yandex Calendar.

Note

Some notifications can't be turned off and will be sent to your mailbox anyway. This includes:

  • Notification emails about events that another user invited you to join.
  • Notifications from third-party calendar programs and platforms.
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