Editing an event

By default, event participants can only edit who's invited.

Organizers can edit all parameters, including event participants, name, description, time, and location, as well as configure event editing permissions.

Inviting a participant

The easiest way to add a participant to your event is directly from the event card. Click the event on the calendar to open its card.

Click . When editing a recurring meeting, you can choose to add a participant to a particular event or to all events in the series. Enter the name or email address of the person you want to invite and click Save. The invited person will receive a notification by email, and the event will be added to their calendar service.

If the participant using Yandex Calendar has another event at the same time, their name will appear in red or yellow. To make sure that this person can participate in the event, reschedule it to a time when they're available.

You can't add an optional participant from the event card if there are currently no other optional participants. You'll need to edit the event settings.

Creating another meeting with the same participants

To quickly create another meeting with the same people, you can copy their list to a new event.

Deleting a participant

You can delete participants in the event card. Hover over the name or email of the invited person and click . When editing a recurring meeting, you can choose to delete a participant from a particular event or from all events in the series. Click Save.

Editing event settings

Click an event on the calendar, then click . If you're editing a recurring meeting, you can choose to apply changes either to a particular event or to the whole series of events.

Now you can:

• Update the name, time, or location of the event.

• Reschedule the event, taking into account when the required participants are available. By default, Yandex Calendar doesn't consider the availability of optional participants. To display it, click and enable Consider optional participant availability.
  If the invited person has indicated that they can't attend, their name or email will appear in red or yellow, and their busy times will be shown below. To select a time, click the time slot right in the schedule.

  Schedule view

  

  If you want Yandex Calendar to suggest a time slot when everyone can attend and find an available meeting room, switch to the Recommended tab and enable Consider participant availability.

  You can't view the schedules of participants who don't use Yandex Calendar.

• Add, delete, or change the meeting room.

• Add a notification so you won't forget about the meeting.

• Configure event editing access for the participants: choose whether or not they can edit the event and invite others.

• Manage visibility. By default, the event details are available only to its participants, even if you've shared the calendar with someone else. To make the event visible to everyone, select All in the Visibility section.

  If you want only the organization's employees to view the event details, select Organization.

After you're done editing, click Save.