Shared disks

Shared disks are special folders on Yandex Disk where you can store files, edit them together with your colleagues, and search for the information you need.

Note

Connecting shared disks is an additional service that's not covered by the standard Yandex 360 for Business plans and is purchased separately. To learn about purchasing additional services, see the Help section about service plans and payments.

The size of one shared disk is 1 TB. The number of shared disks you can connect to your organization is unlimited.

Steps for setting up shared disks:

To learn about purchasing shared disks, see the Help section about service plans and payments.
You can manage paid shared disks in the organization's account:
- Create disks within the available limit.
- Set up access for employees, groups, and departments without specifying roles.
- Empty the trash.
- Delete shared disks.
Only employees who have been granted access to the shared disk can use it. To learn more about what employees can do with shared disks, see the Help section for Yandex Disk for business.

Create

Before creating shared disks, you need to enable them. After doing that, you'll be able to create shared disks within the paid limit. If the maximum limit of shared disks has been reached, you won't be able to create another one, First, you'll need to delete some existing disks or increase the limit. To learn more about connecting shared disks and managing their limit, see the Help section about service plans and payments.

To create a new disk:

In the organization's account, go to Disk → Shared disks.
Click Create:
- If you're adding a shared disk for the first time, the button will be in the center of the screen.
- If your organization already has shared disks, the button will be above the table with the disks.
Enter a name for the disk (256 characters max) and its description (512 characters max) and confirm the creation of a new shared disk. After that, it'll appear in the list.

Set up access

For each shared disk, the Access section displays a list of those who can access it (users, groups, departments). To open the section, select a shared disk.

Employee access features

Alert

You can only grant access to employees created within the organization's domain. You can't grant access to users who were invited via a link.

If you grant access to a shared disk with a group that has invited users, the disk will only be available to employees with accounts created within the company.
Employee access works on a priority basis: editing access takes precedence. If an employee is a member of two groups, with editing access in one and viewing access in the other, they'll be able to edit files. The same applies if the employee has personal editing access.

Administrator access features

For administrators whose accounts were created on the organization's domain, the following applies:
- In the organization's account, they can go to any disk from the Shared disks section, including via a direct link.
- In their own disk, in the Shared access section, they only see the shared disks to which they've been explicitly given access.
Invited users with administrator rights can create and delete shared disks, view disk information, manage access, and empty the Trash, but they can't go to shared disks and view their contents.

Owner access features

The organization's owner with a personal account (login@yandex.ru) doesn't have access to shared disks.

Grant access

Change access level

Revoke access

Click Add.
Specify the users to whom you want to grant access to the shared disk.

You can search for users, groups, and departments by name or username. You can sequentially add up to 100 users, groups, and departments at once.
Set the access level:
- View: Users can browse, download, search for files and folders and copy them to available disks. Files and folders can't be copied or moved to disks that are available to them in view-only mode.
- Edit: Users have full access to files and folders and can view, move, download, upload, edit, and delete them.
Confirm the addition.

For one user

Click the current access level in the Access level column next to the employee name.
Select the desired access level from the dropdown list.

For multiple users

Select the users, groups, or departments that you want to change access for.
Click Set up access.
Select the desired access level and save the changes.

For one user

Click to the right of the employee name and then click Revoke.

For multiple users

Select the users, groups, or departments that you want to revoke access for.
Click Disable and confirm the action.

Go to a disk

Only the admin whose account was created within the company can go to shared disks.

In the organization's account, go to Disk → Shared disks and find the disk you need.
Hover over the line with the disk and click to the right.
Select Go to Yandex Disk. The contents of the disk will open in a new browser tab.

Empty trash

When a user deletes files from the shared disk, they are moved to the shared disk's trash. You can restore files from trash within 30 days of deletion; if you don't, they are permanently deleted. While the files are in trash, they continue to take up space.

The administrator can clear the trash and free up space without waiting for 30 days to pass:

In the organization's account, go to Disk → Shared disks and find the disk you need.
Hover over the line with the disk and click to the right.
Select Empty the Trash and confirm the action.

Delete

Administrators can delete shared disks entirely, along with all of their contents:

In the organization's account, go to Disk → Shared disks and find the disk you need.
Hover over the line with the disk and click to the right.
Select Delete and confirm the action.

After you delete a disk, you won't be able to restore the files and access rights.

Contact support

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