Departments and employees

You can manage the structure of your department on the All employees page: create accounts for employees, assign them to departments and sub-departments, and appoint managers.

  1. Create an account for an employee
  2. Invite employees
  3. Edit and delete accounts
  4. Manage departments
  5. Transfer employees between departments

Create an account for an employee

Restriction. To create accounts for employees, first you have to link an email domain for your company.

You can add up to 1000 employee accounts to a single organization. If you need to add more, please contact support.

  1. Log in to Yandex.Connect as an administrator.
  2. Open the All employees page.

  3. Select a department you want to add an employee to.

  4. At the bottom of the department column, choose Add → Add employee.

  5. Fill in the required fields:

    • Name and Last name, which will be visible in the shared address book, in chats, and in the department structure.

    • Birth date.

    • Gender.

    • Login that the employee will use to log in to Yandex.Connect, which will be this person's email address (for example, login@example.com).

    • Password for logging in to Yandex.Connect and One more time to confirm the password.

If an employee wants to log in to their Yandex.Mail or Yandex.Connect account, they need to enter their full email address (such as login@example.com) and password.

Invite employees

You can invite others to join your organization using their existing Yandex accounts in the format of login@yandex.com. You don't have to link an email domain or manually create each new employee account. Simply send your employees an invite.

Restriction. You can add up to 1000 employee accounts to a single organization. If you need to add more, please contact support.

To invite users to join your organization, do the following:

  1. Log in to Yandex.Connect as an administrator.
  2. Open the All employees page.

  3. Select the department you want to an employee to join.

  4. At the bottom of the department column, choose Add → Invite employees.

  5. List emails of the employees you want to invite. Yandex.Connect will then send them emails with an invite.

  6. To create an invite link, turn on the Enable access via invite link option. Such links can be easily sent via a messenger or posted on a website.

Users you invite can join your organization by creating a new employee account or using their existing Yandex account.

Restriction. The users won't be able to join if their account is hosted on another domain that follows the format login@example.com.

Edit and delete accounts

Regular employees
  1. Log in to Yandex.Connect as an administrator.
  2. Open the All employees page.

  3. Choose an employee from the list or use the search box on the upper panel in Yandex.Connect.

  4. Click in the employee profile and select an an appropriate action: Employees with accounts hosted on your domain (login@example.org) and those with regular Yandex accounts (login@yandex.com) have different options available:

    Accounts hosted on your domain
    • Edit — to edit any of the fields except the login.

    • Manage aliases — to add or remove aliases for the employee's mailbox.

    • Change password — to set a new password for the employee.

    • Block user — to block the account without deleting it. The employee will not be able to use Yandex.Connect services, but all information associated with the account will be saved.

    • Grant admin rights — to give the employee rights to manage departments, other employee accounts, and company settings. To revoke rights, select  → Revoke admin rights.

    • Delete — to permanently delete the employee's account and all related data, including emails, files in Disk, meetings in Calendar, and so on. You won't be able to reactivate the account or restore data after deletion.

    Accounts hosted on Yandex
    • Grant admin rights — to give the employee rights to manage departments, other employee accounts, and company settings. To revoke rights, select  → Revoke admin rights.

    • Remove — remove an employee from the company in Yandex.Connect.

Manage departments

To create a department at any level of the org structure, click at the bottom of the column and select Create a department.

In the window for creating a department, enter the following settings:

  • Name of the department, from 2 to 40 characters.

  • Email address for the department (for example, “managers@example.com”). The department email address is used for quickly adding the entire department as email recipients, in a Yamb chat, or in a list for accessing a folder on Disk.

    The address must have at least 3 characters. It can consist of numbers, Latin letters, underscores, and hyphens (but it can't begin or end with a hyphen).

When creating a department, you can change the parent department that is set by default. If you leave Parent department empty, the new department will be created inside the All employees department.

After you've created a department, you can change the name or description, or appoint a different department manager. You can also move it up or down a level. To do this, select the appropriate item in the department properties:

Transfer employees between departments

To move employees to a department, select this department in the org structure and click at the bottom of the column for this department. In the menu, choose Transfer people.

The Transfer people to window opens. Here you can list all the employees you need to move (begin typing the name or last name, and choose from the suggestions).